• Administrative Services Manager

    Job Locations US-MI-Detroit
    Posted Date 2 months ago(1/2/2019 2:15 PM)
    Requisition ID
    Position Category
    Internal Code
    Internal Reference
    Internal Code 3
    Transdev Rail
  • Overview

    Responsible for the leadership of administrative staff and activities in an office. Under the supervision of the General Manager, the Administrative Manager will be responsible for a variety of business administrative functions and support the General Manager and his/her management team. This position has access to confidential information. The Administrative Manager will oversee functions related to: Human Resources, Accounting/Payroll, and office management activities. In addition, this position will work with the General Manager and his/her staff in various duties and projects related business operations and safety at the property site.



    Human Resources:

    • Performs a variety of human resource generalist duties related to the functional areas of employment practice and the employee work cycle which will include activities in recruitment/hiring, orientation/on-boarding, benefits administration, training, and the employee exit/separation process which may include processing or protesting unemployment claims and /or hearings.
    • Partners with employees and management to communicate human resources policies, procedures, laws, safety standards and government regulations as well as organizing employee events related to these topics.
    • Responsible for effective communication to employees related to human resources/benefits/payroll, maintains employee bulletin boards and publishes employee newsletters; Coordinates employee recognition programs.
    • Responsible for tracking employee PTO leave; Leave of Absences; FMLA; STD/LTD cases to ensure compliance with divisional, corporate and federal guidelines. Maintain centralized schedule for all employees.
    • Shall assist employees in answering and handling a variety of HR/Benefit/Payroll questions and issues.
    • Participate in GM/Departmental meetings related to staffing, performance, employee relation activities such as claims/grievances and disciplinary actions.



    • Oversees and accurately processes bi-weekly payroll, employee timekeeping activities and maintain files related to payment and /or transfer of payroll, taxes, vacation, holidays, sick and other paid time off benefits.
    • Enters employee and payroll data into ADP; verifies accuracy and balances/reconciles accounts.
    • Responsible for accounts payable and receivable functions by preparing, reconciling and processing purchase orders, vendor invoices, requisitions, vouchers, month-end statements and expense reports for payment or collection using various company software; JD Edwards, ADP, Concur, etc.
    • Will prepare, run and edit payments to the company’s and sub-contractor’s vendors.
    • Prepares and coordinates daily reporting, month-end closing and other payroll/accounting reporting requirements.


    Office and General Management Support:

    • Oversees efficient operation of the business management office, receives and sends mail/deliveries and creates facility maintenance work orders as necessary.
    • Maintains office equipment and phone systems, orders and manages repairs of same
    • Responsible for maintaining vehicle maintenance logs, fuel consumption and related mileage reporting
    • Purchases office supplies/equipment and tracks inventory.
    • Support the General Manager in a variety of daily administrative and operational duties
    • Creates power point presentations such as monthly rail and safety reviews
    • Creates accurate and timely correspondence, arranges meetings and events for the General Manager and his/her management team and may run routine errands.
    • Prepares and assist in outside agency audits and various special projects as assigned
    • May assist General Manager in a variety of operational reporting duties, such as monitoring department output, KPI reporting requirements, budgets, overtime and absenteeism, etc.



    Education, Licensing, and Certifications Required:

    • High school diploma or equivalent, such as a GED, required.


    Education, Licensing, and Certifications Preferred:

    • Bachelor’s degree in Human Resources, Business or related field preferred.


    Experience, Skills, and Knowledge Required:

    • 3-5+ years of experience, including supervisory experience (required) in an administrative role; human resources and accounting preferred.
    • Knowledge of all office equipment.
    • Comprehensive knowledge of Microsoft Office.
    • Ability to organize and prioritize tasks, manage time, and work without constant supervision.
    • Strong written and oral communication skills.
    • Ability to maintain a flexible attitude and approach to assignments.
    • Ability to work well with labor.
    • Travel requirement (as a percent): <5% for occasional meetings.


    Pre-Employment Requirements:

    • Must submit to drug testing and a background check.
    • Will be tested on tools related to job requirements.


    Physical Requirements:

    • Must be able to work shifts or flexible work schedules as needed.
    • 100% of work is accomplished indoors and in air conditioned or well ventilated facilities.
    • Work is accomplished in an office or in a cubicle space equipped with a telephone and computer.
    • The employee is generally subjected to long periods spent sitting, typing, or looking at a computer screen.



    For more information please visit our website at
    The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.


    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.


    Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants.  Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status, or any other classification protected by federal, state, or local law.
    EEO is the Law Poster:


    Drug free workplace


    If based in the United States, applicants must be eligible to work in US without restrictions for any employer at any time; be able to pass a drug screen and background check


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